A Smart Meeting Room Management System

Manage work spaces on the go. View types of rooms, facilities available in each room or hall, room status, and other details in real-time on your phone, system, or a display board. Alllows anyone in the team to book a room .

Anyone can book a room.

Forget irksome, time-consuming calls to facility.

Anyone in the team can book a meeting room using VersionX meeting room management software.

Instant Booking.

No long-winding processes!

With VersionX meeting room management system, you can book meeting and conference rooms on the go.

Real-Time Status Display.

The real-time status and facilities of all rooms are viewable.

VersionX meeting room management system displays the room details on the phone, on a system, or on a led display screen.

Features of Meeting Room Booking System


Real-Time Booking

VersionX's meeting room booking software helps you book spaces anytime, anywhere.

Room status display

Room Status Display

Display boards outside meeting and other rooms show the status of conference rooms.


Easy Integration

Our solution integrates well with other software such as visitor & staff management.


Time Display

The conference room solution shows a countdown of the time left for a meeting to end.


Quick Planner

With VersionX conference room booking system, any authorized person can quickly schedule meetings.


Device Friendly

We're on cloud, therefore, you can book your meeting room from any device.


Status Alert

Receive alerts and notifications when you want to, say, when a space is available for booking.


Handy Information

The system shows all related information such as room info, time, booking person, etc.



All our solutions comply with the highest standards of security.

Why VersionX Meeting Room Management Software?


It's a simple application that can also be tailored to unique needs.

Can Easily Integrate

Our meeting room management software can be easily integrated with our visitor solutions.

Easy To Use

VersionX meeting room booking management system is an intelligent yet simple solution.

Real-Time Action

Access meeting room details anytime, anywhere. Book rooms on the go.


What is a meeting room management system?

A meeting room management system helps organizations efficiently manage work space usage. It is also known as conference room booking software. It helps work teams schedule or book a meeting room in real-time. You can also get all the details of any space or meeting room as and when you need to. For example, status of conference rooms, when will they be available and at what time, who booked the room, and so on.

How helpful is a meeting room management software?

A meeting room management software helps organizations focus on their core work by automating their non-core work like managing work spaces. Teams can save time and effort when they book meeting rooms in real-time without any hassle. The solution helps organizations optimize the use of work spaces, ensuring they don't remain unused when there's a need due to lack of information.    

Is VersionX meeting room booking system an application?

It is a mobile application.

Meeting room info such as booked, available, time details, etc. is viewable in real-time on display boards or any screen as needed.

Who uses VersionX meeting room booking software?

Any organization, or the team or staff it authorizes, can use VersionX meeting room booking software. 

In which locations do you have presence?

We operate pan India and have clients in major states and cities like Tamil Nadu, Delhi, Bangalore, Chennai, Hyderabad, Mumbai, Pune, Noida, Gurugram, Ghaziabad, etc.

Have more questions?

VersionX Products

Vision-based technology with CCTV camera - monitors & counts people inflow outflow.

An attendance system using face ID with mask & temperature detection.

A touchless visitor management software to manage visitors across locations.

A smart parking system that manages multi-tenant, multi-level parking.

A security guard tracking system that assigns & monitors duties, with real-time updates

An employee location tracker to monitor the live movements of your salesforce, with updates

Track your child's school bus in real-time with actionable alerts.

A seamless token management system with integrated token display.

A digital material gate pass management system with automated RGP & NRGP.

A GPS-based vehicle tracker to monitor vehicles & drivers with alerts & updates.

A stock or inventory management system to track & monitor stocks.

Helps manage thousands of mail items on a daily basis through alerts.

Helps teams book meeting rooms on the go with instant access to room status.

Manage, access, track, analyze - all asset details in one place.

Preventive Maintenance System

Ensure timely maintenance & servicing of equipment of all types.

Industries We Serve