The use of IoT technology is driving significant transformation in facility management systems. By integrating smart devices and sensors, IoT offers unprecedented control, monitoring, and automation of various facility systems – ranging from HVAC and lighting to access control and fire safety. Real-time insights lead to enhanced operational efficiency and better decision-making – ultimately resulting...
Traditional access control systems, compared to cloud-based access control systems often come with limitations and complexities that can hinder their effectiveness. However, with the advent of IoT cloud-based access control systems, businesses now have access to cutting-edge solutions that offer unparalleled security and convenience.  In this blog, we explore the benefits of adopting a cloud-based...
Most organizations, small and large, still rely on outdated manual methods for physical asset management, which can lead to inefficiencies, inaccuracies, and missed opportunities.  However, the transition to an Asset Management System offers numerous benefits, with respect to the way assets are tracked, monitored, and utilized. The system digitizes the entire process of asset management....
A smart visitor management system won’t keep your visitors waiting at the entry gates when they arrive at your premises. Whether you have first-time visitors or repeat visitors, guests or day workers, a flexible visitor management system should be able to handle all types of entry and exit processes.  Recognizing different categories of visitors is...
A visitor management system that allows self-service check-in by visitors is a useful solution when you don’t want the visitor process to be operator dependent. It is also useful when your premises have more visitors coming in than your front desk personnel could handle in a day. You might even be considering deploying more resources...
Making Informed, Long-Term Choices The decision to invest in a visitor management system (VMS) is an important one that requires careful consideration. A strategically chosen VMS can provide many advantages that extend beyond mere record-keeping or tracking visitors. From strengthening security of the premises to enhancing overall operational efficiency, a VMS can offer many long-term...
Working closely with teams that ensure the safety and well-being of individuals and properties in their organizations has helped us understand in depth the issues related to safety and security. In this blog, we discuss an innovative IoT project related to fire safety. Recognizing the critical importance of fire safety, one of our clients and...
In the realm of building and security systems, there's a game-changer on the horizon – Internet of Things (IOT) technology.
Building management in a business park can be quite a task, and it has its own unique challenges. Besides, “traditional” building management systems are inadequate to deal with the complex problems faced by business parks today. In this blog, we take a look at some of the common issues faced by business parks when dealing...
Visitor management systems are software used by organizations to efficiently manage the entry and exit of visitors to their premises. Some of them can be integrated with hardware such as access control.  A visitor management system helps enhance security, improve visitor experience, and maintain accurate records.  There are several types of visitor management system each...
A reliable and efficient visitor management system is important in achieving efficiency and security goals of an organization. With technological advancements and changing security and business needs, an outdated visitor management systems can become a liability rather than an asset. It is important for businesses to upgrade to a visitor management system that is based...
Last month, I visited a client site in Bangalore, around 12 kms from our VersionX office, along with two of my colleagues. The client is a large co-working space provider, and we visited their office to install the VersionX access control that is also integrated with the VersionX face recognition attendance system. I thought it...
No one talks about the issues faced by c-level execs, especially, process-related problems. Even the execs themselves don’t discuss these challenges – even though they’re aware of it. They’re too busy running day-to-day businesses, or, running behind teams to run the businesses. Therefore, we couldn’t help share in this blog the importance of process automation...
Who We Met? A few weeks ago this month, we met the admin team of a large Indian company that expressed interest in our process automation solutions. This isn’t new. We’ve engaged in similar countless, and fruitful, discussions with security and admin heads looking for solutions to automate processes in their businesses and organizations.   However,...
A reliable and efficient visitor management system is important in achieving efficiency and security goals of an organization. With technological advancements and changing security and business needs, an outdated visitor management systems can become a liability rather than an asset. It is important for businesses to upgrade to a visitor management system that is based...
A smart visitor management system won’t keep your visitors waiting at the entry gates when they arrive at your premises. Whether you have first-time visitors or repeat visitors, guests or day workers, a flexible visitor management system should be able to handle all types of entry and exit processes.  Recognizing different categories of visitors is...
A smart visitor management system won’t keep your visitors waiting at the entry gates when they arrive at your premises. Whether you have first-time visitors or repeat visitors, guests or day workers, a flexible visitor management system should be able to handle all types of entry and exit processes.  Recognizing different categories of visitors is...
Addressing complaints or tickets is a serious business for all organizations – especially, for those that want to efficiently resolve complaints raised by its stakeholders. But not many complaint management systems or software perform efficiently – they involve several manual processes. As part of our process automation solutions, we have built an automated complaint management...
All physical assets have a limited life span. If they are not maintained and serviced on time, they don’t function well and their life cycle is further reduced. A preventive maintenance system digitizes the process of maintaining and managing physical assets at their optimum level. As the word itself indicates, “preventive” maintenance is to maintain...
Offering a great visitor experience is part of the visitor management solution but it’s not the only one. An efficient visitor management software must also secure the premises. Most visitor management systems are software that help manage visitors in residential or business premises. They are used by security guards and receptionists or, in some cases,...
A Building Management System (BMS) manages building infrastructure and its various processes on a day-to-day basis. While they have been around for a while, traditional BMSs are being replaced by newer models that are based on the latest technologies such as the internet of things (IoT). And these IoT-based building management systems are quite intelligent...
Even in today’s digital age, most work processes, especially, in the areas of admin and security, are done manually. And we have observed that this applies to all types of organizations and companies – small, medium, and large.  Standard business processes in areas such as finance and accounting or sales and marketing have been digitized...
Reference image Commitment. We realised early on in our process automation (and digitization) journey that “commitment to efficiency” is the foremost requirement – be it a person, business, or an organization seeking to improve work processes. Those not bothered about process improvements couldn’t care less about efficiency. We’ve learnt enough to leave these types alone. ...
In this blog, we discus about the advantages of a facial-recognition-based attendance system. But first, let’s understand the general scenarios and trends. Attendance systems are not new. For decades, businesses have been using various types of attendance registers. The earliest attendance software was designed to track employee attendance and hours spent by them at the...
Cluttered mailrooms are a usual scene in most offices. Workplaces that don’t have separate mailrooms have it worse. Packages and deliveries pile up at the front desk or in a storage room nearby.  This is because most offices still follow traditional methods of mailroom management. Every time a mail arrives, a facility or front desk...
Buildings have several systems and subsystems to ensure their proper functioning and safety, security, and comfort of its residents. These systems are necessary for the optimal use of resources such as energy, water, and so on.  In a well-functioning building or establishment – be it residential or commercial – the systems and subsystems operate efficiently...
“Smart Parking System” has become a buzz phrase in recent times. This is due to its enormous application and benefits in today’s world. The fact that it is an intelligent parking assistance system has made it useful for parking lot owners and managers as well as vehicle users.. Most of us have been in situations...
Biometric face recognition is an emerging technology that depends on machine learning techniques and is highly computational. Facial recognition technology has widespread applications across industries and sectors such as business, healthcare, automobile, security, and so on. A face recognition system not only processes a person’s identity, but also collects demographic data. Moreover, being touchless, it...
No two businesses are alike. What one organization needs in a software, another doesn’t. And gone are the days of one-size-fits-all solutions. If one visitor management system doesn’t suit your needs, there are several others to choose from in the market. In this blog, we discuss some of the important factors you should consider while...
Buildings – residential or commercial – of all sizes face immense efficiency and security issues. There is a huge need in every industry to automate work processes, more importantly with regard to energy and safety issues and protocols.  Organizations have a desperate need for building automation and control solutions. Most problems occur due to manual...
Access Control Systems – Are They Smart Enough? Although access control systems have been around for three decades now, the systems have not really evolved with time. Most of industry still operates with on-premises client server-based systems. In a traditional access control system, the physical presence of a person is required to add access cards...
Image credit: pexel/Torsten Dettlaff We hope not. With the latest technological innovations, a visitor management system should be able to do some pretty cool stunts. Including how to manage visitors and protect your workplace at the same time. Especially, during the COVID pandemic –  when you need to open up your office premises to the...
The cargo vehicle parking management system in Bangalore International Airport (BIAL) built end-to-end by VersionX is one of its kind in India in the area of international cargo parking and movement. The parking system has simplified complex parking management scenarios, while achieving the major goal of optimized loading and unloading of cargoes in the terminal...
Businesses maintain several types of registers for their day-to-today functioning. Some of them we know, maintain hundreds of paper registers for various operations – ranging from visitors, material, assets, log books, and so on. And then, some of them transfer the data collected from these registers manually to Excel sheets! In an age of smartphones...
Today, nearly every action of a person is recorded in a digital format in one way or the other. It helps businesses analyze a person’s needs and create products to serve them better. Managing visitor data and gaining useful insights regarding visitors and security is a basic and essential operational requirement of any business.  Recording...
FASTag – Mandatory Yes FASTag is now mandatory for all vehicles! But what is FASTag? It is a prepaid RFID-based sticker on a vehicle’s windshield – used to charge toll money at toll booths. Vehicles with these stickers or FASTag don’t need to stop for payments. The toll amount gets deducted automatically as it passes...
Managing people and crowds is no easy task. The COVID pandemic takes it to a whole new level of complexity. There are several ways that you can handle your people-management operations to deal with COVID 19. The usual manual processes – are mostly ineffective in the near term. And then there are the innovative technological...
VersionX was a 10 member team when it started four years ago. And we had only one woman employee then, a software programmer.  Fast forward to 2021, we are now 45% women across functions, including in top management, software developer, design, sales and marketing, and trainee. 40% of the women are software developers.  Why, And...
Hospitals and healthcare facilities have unique and complex security and operational needs and issues. During the 2020 coronavirus pandemic, these challenges escalated to a whole new level of complexity. Hospital premises include not just healthcare facilities but a wide range of services and amenities within their campuses that serve patients, visitors, and staff alike. Some...
Security guards are an important part of an organization’s overall security. Their main role is to patrol and inspect properties and premises against people and incidents such as intruders, fire, theft, and vandalism. They have to monitor people and premises 24×7, be it private or commercial. A security guard should be able to respond effectively...
Any organization that has equipment and assets and does not want to waste time, effort, and money managing them uses solutions such as – CMMS, EAM, Facility Management System and so on. We bet there are many more such systems and solutions – with different names and abbreviations – having similar end goals. But what’s...
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Whither Physical Security?  A Typical Scenario The chief security officer or manager of a large organization has to manage security guards in 10 different branches in various locations. He has 10 security officers reporting to him, who in turn handle 20 guards in each location. The security guards in each location are stationed in different...
People counting solutions help businesses get a count of the number of people walking into, say a building or a store. The devices collect data that provide insights into the number of people that visit a location, peak hours, staffing requirements, and so on. People counting technology has been in use in the retail industry...
Facial recognition is the most feasible option available in the current situation for organizations to make employee attendance and visitor entry contactless.  Touchless systems are going to become the norm as organizations get their workplaces COVID ready.  Businesses that were using fingerprint biometric or any touch-based systems for time, attendance, and visitor management are going...
Covid-19 is not going away too soon. Nor are the effects it has had on our daily lives. As curbs on movement are gradually lifted, much will depend on how responsibly individuals and organizations continue to behave. In this blog, we discuss the steps that organizations and businesses can take – mainly digitizing their processes...
A material gate pass management system solves day-to-day problems associated with materials being moved into and out of the business premises.  Most of the challenges arise due to the fact that recording material movements, their authorization or tracking is still a manual and time-consuming process. For example, just getting the required permission from the authorities...
Many residential and commercial buildings and premises do not use a visitor nor a parking solution. There are some that use visitor management systems. But not one that also handles parking. Therefore, in all likelihood, the answer to the title question here is  “no.” Our observations are based on regular interactions that we have been...
Queues are a waste of time for your customers and a cause for much stress for your staff. A queue management system or token management system is an efficient means of managing queues in businesses like hospitals, banks, clinics, etc. However, a cloud and mobile queue management system takes it to a whole new level...
Vehicle mismanagement is a common problem – be it an individual using a couple of cars or a company managing a fleet of vehicles. Vehicles get misused, fuel and kilometer usage is misreported, and invoices are tampered with. If you are managing your vehicles and drivers manually, these issues can never be completely done away...
The current global economy is undergoing a slowdown. Several sectors of the Indian economy have also been witnessing declining growth, few of them for years. While most talks about recessions are predictions, there is no doubt that businesses are already going through tough times. Declining demand is leading to a significant reduction in sales and...
A gate pass management system automates the entire material gate pass management process in an organization. Materials may include items that are to be sent or received – they could be returnable, non-returnable, inter or intra transferable, or any other items. A regular manual material gate pass process involves cumbersome paperwork and time-consuming processes, with...
Picture credit: pexel/Jaymantri Travails of A Parking Lot Manager Team VersionX recently had a discussion with the security and facility head of a large-sized business park in Mumbai. Here’s what they learnt about the humongous challenges that multi-tenant parking space owners and providers face. Mr. Krishnan (name changed) is part of the larger administration team...
Physical security is an important part of the overall security measures of organizations. It is all about protecting buildings and their facilities, the people, equipment, and assets against all types of threats.  Physical security measures consist of several methods to detect, deter, and respond to any kind of threats. They include deployment of guards, manual...
The modern visitor management system is fast becoming a ubiquitous feature in commercial buildings, industrial infrastructures, healthcare facilities, residential high-rises and condominiums, and even in high schools and colleges. But even with the incredible value it adds to its users, a significant number of businesses and industries are slow and even unwilling to invest in a...
A comprehensive visitor management system offers several benefits to a government organization. It offers a delightful experience to visitors, staff, and vendors alike, besides keeping a check on people from entering and exiting the premises with false information.  A visitor management system system provides handy information about who is inside the premises and who is...
A GPS vehicle tracker today is no longer just a tool to track vehicle location. It is an entire system – a combination of hardware and software – that helps manage fleet of vehicles and drivers.  A GPS vehicle or fleet tracking system provides important information regarding their fleets of vehicles to the owners or...
With advancements in digital technology, queue management solutions are going mobile and smart. Gone are the days when a queue management system was only about generating physical tokens for customers to get into a queue. In hyper competitive industries like banking and hospitals, where customer service is critical, an efficient queue management system that reduces...
Day-to-day Security Challenges of Schools & Colleges Team VersionX has been closely working with schools, colleges, and universities of varying sizes for a while now. Here is what we learnt about some of their top common challenges with regard to student and premises security and operations. It is impossible for educational campuses to: Authenticate each...
Image credit: pexels/Porapak Apichodilok A bus tracking system won’t solve all of your school’s bus-related problems. But the right solution can ease your school bus-related operations by automating manual processes and ensure students’ safety and security at the same time. A school bus tracker also goes a long way in assuring parents that their children...